Managing different price lists for various customer types is essential for businesses that deal with multiple pricing strategies. With KhataBuddy, you can create and assign multiple price lists to streamline your invoicing process and ensure accurate billing.
This guide will walk you through the steps to set up and use Multiple Price Lists in KhataBuddy efficiently.
What are Multiple Price Lists?
The Multiple Price Lists feature allows businesses to maintain different price lists for the same products based on customer type, order volume, or other factors. For example, if you sell a “Mobile Phone” to both Distributors and Retailers, you can create separate price lists for each to avoid manually entering the price during invoicing.
Advantages of Using Multiple Price Lists:
- Time-Saving – Automates price selection during invoicing, eliminating manual data entry.
- Error Reduction – Prevents pricing mistakes by ensuring the correct rates are applied.
- Flexible Pricing – Offers customized pricing for different customer segments.
- Better Customer Relationships – Provides consistency in pricing, improving trust and transparency.
- Efficient Bulk Pricing – Enables businesses to set different pricing structures for wholesale and retail transactions.
- Seamless Invoicing – Reduces the effort required to apply different pricing manually, ensuring a smooth billing experience.
- Competitive Advantage – Helps businesses offer targeted discounts or rates to specific customer groups, enhancing profitability.
Steps to Set Up Multiple Price Lists in KhataBuddy
Step 1: Log in to Your Account
Go to KhataBuddy and log in with your credentials.
Step 2: Navigate to the “Items” Menu
- Click on the Items menu from the dashboard.
- Select the Price List option.
Step 3: Create a New Price List
- Click on Add New Price List.
- Define the price list (e.g., “Distributor Price”, “Retailer Price”).
- Save the price list. You can modify or remove it later if needed.
Step 4: Assign Prices to Items
- Click on New Item to add a product.
- You will see an option to enter Price List Specific Rates or discounts for different price lists. Fill in the relevant values.
- If you have existing items, edit them, and you will find an option to update price lists under Price List Specific Rates.
Step 5: Apply a Price List While Invoicing
- Click on New Sale Invoice to create an invoice.
- Select the Customer and choose the relevant price list from the dropdown (if not set by default).
- You will see a dropdown to select the price list for the invoice. Once selected, the system will automatically apply the corresponding pricing to the items added.
- When you select an item, the system will automatically fill in the price based on the selected price list.
- You can apply this feature while modifying existing invoices as well.
How to Set a Default Price List for Customers
Setting a default price list ensures that the correct pricing is automatically applied to a customer, eliminating the need for manual selection during invoicing. This means:
- Faster Billing – The system automatically selects the price, reducing invoicing time and making transactions more efficient. You don’t have to manually pick a price list every time you create an invoice.
- Consistency – Ensures that the same pricing is applied for a specific customer every time, preventing discrepancies and confusion.
- Fewer Mistakes – Eliminates manual selection errors and pricing disputes, ensuring a smoother invoicing process.
- Improved Customer Satisfaction – Customers receive consistent pricing without needing to clarify or confirm rates repeatedly, enhancing trust and professionalism.
- Better Workflow – Businesses can streamline their sales process by avoiding repetitive price selection tasks, allowing them to focus on customer service and sales growth.
Steps to Set a Default Price List:
- Navigate to the Ledgers menu.
- Select a customer and click Edit.
- You will see an option to assign a Default Price List—select the relevant price list and save.
- Once set, the system will automatically apply the default price list when creating an invoice for that customer.
Conclusion
The Multiple Price Lists feature in KhataBuddy helps businesses manage structured pricing and streamline the invoicing process. By setting predefined rates for different customer segments and assigning default price lists, you can ensure accurate billing, reduce manual errors, and improve overall efficiency.
Start using Multiple Price Lists in KhataBuddy today and simplify your business pricing strategy!
